NewsLetter for Friday February 28th, 2003

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Buyer, Beware: Taxing E-Commerce

By Stan Soper

News in the past couple of years about efforts to tax sales made via the Internet is, in reality, the same debate that has gone on for years about whether and how to tax mail-order sales. The Internet adds a little complexity, but the issue remains the same.

A sales tax is a tax imposed by a state on the sale, or lease, of tangible personal property and certain services. The laws are often written so that the tax is imposed on the buyer, although it is the seller who has to collect and remit the tax. Currently, 45 states impose sales taxes.

When do businesses have to collect sales taxes for sales in other states? Whether a state can tax a transaction depends on whether the seller has established what lawyers call a nexus with that state. The U.S. Constitution and federal law prohibit states from requiring sellers to collect taxes unless the seller has had sufficient contact with that state.

Determining what sufficient contact means isn't always easy, but the U.S. Supreme Court has clearly established that if a company has a physical presence in a state, such as a retail store, a warehouse or a regular presence of traveling sales representatives, the company can be required to collect sales taxes from customers in that state.

Location, Location, Location

Identifying where a sale takes place can be difficult, especially when the sale takes place online. It is possible, for example, for an online sale to involve a person seated in front of a computer in New York, using an Internet service provider (ISP) based in South Dakota, to access the Internet via the ISP's server in Utah to buy a product from an online retailer based in Maine who will ship the product from a warehouse in Michigan.

Did the sale occur in New York, where the buyer was sitting when he or she electronically made the purchase? In Maine, where the retailer is based? Could South Dakota impose a tax on the sale because, the ISP was located there — or Utah because the ISP's server was located there? How about Michigan, the state from which the product was shipped? Could all five states impose a tax on the transaction? Given that many online sales cross state lines and occur without a location in the traditional sense, it's possible that several states will try to impose taxes on the same sale. This result would clearly have an adverse impact on consumers' willingness to buy goods online.

It can be virtually impossible to determine the location of a sale if the sale involves a digital product such as downloadable software. There is no way to verify the physical location of someone buying the product. A consumer could, in fact, cross several state lines during the download process by using a laptop computer and a wireless Internet connection. In many states the sale of digital products, such as software downloaded directly from the Internet, aren't subject to sales tax even if the retailer has a business presence in the buyer's state. This is because digital products weren't around when most state legislators created sales tax laws.

 

Article Continues below...

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Continued...

Making a Federal Case

Recognizing the complex tax issues surrounding electronic commerce, Congress in 1998 passed and President Bill Clinton signed into law the Internet Tax Freedom Act (ITFA). The law imposed a three-year moratorium, to end Oct. 21, 2001, on new state taxes that are discriminatory or result in multiple taxation on electronic commerce. The law placed the same moratorium on new taxes to Internet access fees.

The moratorium prohibits state or local governments from imposing taxes that would subject buyers and sellers engaged in electronic commerce to taxation in multiple states. It also prohibits states from imposing new taxes on consumers and vendors involved in commercial transactions via the Internet, including so-called discriminatory tax collection requirements imposed on out-of-state businesses through "strained" interpretations of whether the business has a business presence in the state.

What to Do

Whether you have an obligation to collect sales taxes during an online transaction depends in large part on the laws of the particular state involved. You should focus mainly on the laws of the buyer's state. The following are the general rules, which are the same rules that apply to mail-order sales:

  • If you are located in the same state as the buyer, you have to collect the sales tax and remit it to the state.
  • If an out-of-state buyer purchases an item from you, you have to collect a sales tax and send it to the buyer's state only if you have a physical presence in the buyer's state, such as a store, a distribution center or a sales representative who lives there.
  • If you don't have a physical presence in the buyer's state, you can't be required to collect a sales tax and forward it to that state — it's the buyer's responsibility to pay a use tax directly to the state if it imposes one.

Remember, these are generalizations and the specifics vary from state to state.


The views of our authors don' t necessarily reflect the views and policies of this company or its advertisers.


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